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Your monthly invoice

Your monthly invoice contains a full specification of the costs of payment processing.

About this report

This report is always based on the CET time zone.
See Downloading reports.

Adyen issues a monthly invoice that includes a full specification of the costs of payment processing. You must decide whether to book these credits or debits proportionally to the relevant cost centers, or as a single cost item booked at company level. Invoicing typically runs at company account level but you can also choose to run it at merchant account level. You will receive additional separate invoices if you purchase new Adyen payment terminals and/or use point-of-sale services.

There may be a difference between the costs invoiced and deductions made during the month. Adyen will credit or debit the difference to the next settlement batch for the designated merchant account.

Adyen does not deduct VAT/GST as part of the settlements during the month, but rather as part of the monthly invoice. Your invoice states applicable taxes, depending on the territory of the billed entity. These territories include but are not limited to:

United States: On 1 May 2021, Adyen started charging sales tax for certain services rendered in some US states in which we have nexus to accommodate legislative changes in sales tax policy. These sales tax charges started appearing on relevant invoices on 1 June 2021.

France: On 1 May 2021, Adyen started charging VAT on financial services, via the legislative provision under Option pour la TVA au titre des prestations bancaires et financières (article 260 B du Code Generale des Impots). The VAT charges started appearing on relevant invoices on 1 June 2021.

How to read your invoice

For a quick guide on reading your report, watch the following video:

Invoice structure

Your invoice includes the following pages:

  • A summary page for the previous month's transaction fees and commissions.
  • A detail page with tables for calculated and already deducted amounts.

You can also choose to break down invoice details by merchant account. If so, we include additional pages organized by merchant account.

Invoice summary page

The Still Due amount may be positive or negative. In the payment instructions section you can find further information on the follow-up steps you need to make to balance any existing differences. In either case, differences are rectified in the following settlement batch.

Calculated and collected fees may differ due to:

  • Tiered pricing: during the month you will be charged at the lowest tier.
  • Transactions at the end of the month: Commission fees may be charged in the following month.
  • Price changes introduced during the month.

Invoice detail page

The second page contains a table showing how the totals on the summary page are calculated. The resulting amount in the bottom-right cell equals the invoice total, VAT excluded.

The already deducted table on the invoice contains the total charges already deducted from earlier settlements. These amounts are in the settlement reports as well, so you can verify the charges have been settled.

Funds settlement

Adyen uses net settlement. Any fees and commissions are already deducted from your settlement batch. The accompanying settlement reports contain a detailed calculation and justification.

Because the actual fees per transaction depend on the total volume processed during a given month, the intermediary amounts deducted from the settlements can vary slightly from the actual amounts due. We calculate the final amounts at the end of the month and include them in the invoice

The invoice contains two totals:

  • The already deducted amount.
  • The final calculated amount.

The resulting difference is settled with your next batch using the invoice deduction line.

For invoices relating to point-of-sale hardware sales and related services, the total invoice amount is equal to the amount due because nothing has been deducted throughout the month. The Amount Due is deducted from the next settlement batch using invoice deduction line.

For more information on how you get paid by Adyen, see Getting paid.