Because Adyen is a payment provider and acquirer, we are legally obliged to do detailed checks on your company, its shareholders, and your business model. We do these checks before granting live accounts, and during periodic reviews of your existing accounts.
When you apply for a live account, you will need to upload digital copies of:
If you want to accept payments online, you must also show that your integration satisfies website and app requirements.
Company registration document
Your company registration document can be either:
- An extract from the chamber of commerce.
- Articles of incorporation.
The company registration document must either:
- Be issued within the last 12 months.
- Be signed and dated by the entity's authorized signatory, and show that the document reflects the current state of affairs.
Merchant bank statement (optional)
If you submit a bank statement or other documents as proof of your bank account in your application for live, we'll add this account as the payout account to your live Customer Area. This will save you time when configuring your live Customer Area.
We accept the following documents as a proof of your bank account:
- Bank statements
- Deposit tickets, deposit forms or account agreements (signed or stamped by the bank)
- Screenshots of your online banking environment
- Letters from your bank
- Cheques
- Relevé d'Identité Bancaire (RIB): bank document in France
Do not upload photos of bank-issued cards, such as credit or debit cards. These contain sensitive information.
The proof of bank account must show:
- The account holder name.
This must match the legal entity name or trading name you submitted in your application for a live account.
- The account number or IBAN.
- The date of issuance, which must be less than 12 months ago. This requirement applies to all types of documents except for RIBs or cheques.
- The country where the bank account is located. For EU bank statements, Adyen infers the country from the IBAN.
- An indicator that the document was issued by a bank, such as the bank name, a bank logo or a bank-specific font.
We do not accept:
- Photos of bank-issued cards, such as credit or debit cards.
- Edited or personalized documents.
- Documents issued more than 12 months ago.
The document must meet the following file format and size requirements:
The uploaded document must meet the following file format and size requirements:
- Formats: JPEG, JPG, PNG, or PDF (maximum 2 pages)
- Size for PDFs: minimum 1 KB, maximum 4 MB
- Size for other formats: minimum 100 KB, maximum 4 MB
Proof of identity
You will need to provide proof of identity for:
- The person signing the contract.
- Shareholders who have 25% or more of the shares or voting rights.
The proof of identity can be any of the following photo IDs:
- Passport: Make a copy of the data page, with your picture, details, and machine-readable zone clearly visible.
- ID card: Make a copy of both the front and back, and save them to separate files.
- Driving license: Make a copy of both the front and back, and save them to separate files.
Proof of identity requirements
The photo ID must:
- Be non-expired.
- Have the machine-readable zone visible (if available).
- Be a physical photo ID document, not digital.
The uploaded document must:
- Have separate files for front and back of the ID document (only when providing an ID card or driver's license).
- Be a full color, cropped, and straightened image.
- Be a photo or a scan of the physical photo ID document. We do not accept a screenshot of a photo, a photo pasted on another document, a photo of a screen, or a photo of a printout.
The uploaded document must meet the following file format and size requirements:
- Formats: JPEG, JPG, PNG, or PDF (maximum 2 pages)
- Size for PDFs: minimum 1 KB, maximum 4 MB
- Size for other formats: minimum 100 KB, maximum 4 MB
We cannot accept uploaded documents that are:
- Expired.
- Broken or damaged.
- Dirty, illegible, or with a watermark.
- Blurry or overexposed.
- Black and white.
- Multiple sides or documents in the same file.
- Not cropped, or have a white background.
- Angled, rotated, sideways, or upside down.
- Overcropped or cut off.
Website and app requirements
If you want to do online payments, there are strict requirements about content that must be clearly visible on your website or app.
To show that your website or app satisfies the requirements below, you'll need to share URLs to either your live website or a test deployment that we can check.
Terms and conditions
The terms and conditions must include:
- Your company's legal entity name.
- A description of the product or service that you sell.
- An explanation of how payments happen, for example instantly or through a subscription.
- Delivery information.
- The refund and cancellation policy.
- Mention of third parties involved in providing the service or product.
- Mention of relevant governing law.
Subscriptions and free trials
If you are offering subscriptions or free trials, follow these requirements:
- During the order process, make sure that the cardholder gives their consent to enter a subscription service.
- Send an electronic reminder notification, such as an email or SMS, and a link to online cancellation at least 7 days before initiating a recurring transaction if:
- A trial period, promotional period or introductory offer has expired.
- The recurring agreement has changed. For example, the price or the billing period.
- Transaction receipts must include:
- The length of a trial period, introductory offer, or promotional period.
- The amount and date of the initial transaction even if no amount is due.
- The amount for subsequent recurring transactions.
- A way to allow the cardholder to easily cancel any subsequent transactions, for example a link or using an SMS.
- The cancellation of subscription payments must be easily accessible for online shoppers. For example, provide a link to a cancellation page.
Privacy policy
The privacy policy must describe:
- What data you are storing.
- What data you are sharing with third parties.
- Your cookie policy.
Delivery information
The delivery information must include:
- How long it takes for the shopper to receive the product or service.
- Which countries you deliver your product to, if applicable.
Refund policy
The refund policy must explain:
- If the shopper can get their money back for a product or service they bought from you.
- The ways in which the shopper can return the product or cancel the service.
- The process of returning a product or cancelling the service.
Contact information
Shoppers must be able to contact you if they have questions, so the contact information shown on your website or app must include:
- Legal entity name.
- Email address.
- Phone number.
Checkout and payment process information
During the checkout and payment process, your website must clearly show your company's:
- Legal entity name.
- Trading name, if applicable.
- Company registration number.
- Company location.
You must have a checkbox with the statement I agree to the Terms and Conditions and the Refund and Cancellation policy. The statement must have hyperlinks to the documents mentioned. Shoppers must select the checkbox to accept the statement before continuing to making their payment.
Ownership and control document
In some cases, we need to ask you for additional documents to verify the ownership and control structure of your company.
Ownership and control chart
The ownership and control chart is a visual diagram of the ownership and control structure of the entity or entities involved in your company, and states the ultimate beneficial owners (UBOs).
The ownership and control chart must include:
- The full ownership and control structure of all entities and UBOs under review, including all intermediate companies.
- Official legal entity name, legal form, and registered country for every entity on the chart.
- Ownership and control relation between the entities, including ownership percentages.
- Indication of how the criteria for identifying UBOs are fulfilled, for example an individual owning 25% of the total shares.
- A signature confirming the organizational chart's content, the name and job title of the signing person, and the date when the signature was given (not older than 6 months).
If the person signing the organizational chart is one of the following, you don't need to send additional documents:
-
An internal person who is a qualified professional such as a lawyer, accountant or auditor, and whose qualification can be checked through the official website of the professional body. The professional body must be either in the registered country of your company, or in the same country as another entity in the ownership and control chart.
-
An external person or a professional body, certified by a consultancy firm, notary, lawyer, auditor, or other comparable official legal service provider from the registered country of the legal entity or entities under review.
Criteria for identifying UBOs
| Who | Criteria | Required number of individuals |
|---|---|---|
| UBOs through ownership | Individuals who directly or indirectly own 25% or more of the total shares, voting rights or other equity in the organization. | Between zero to four. Adyen requires information about all individuals that fit the criteria. If no one owns 25% or more of the organization, then information must be provided about UBOs through control. |
| UBOs through control | Any individuals who exercise ultimate effective control in making decisions for the whole organization. If such an individual cannot be identified, then members of senior management must be identified as UBOs through control. | At least one. Required if no one fits the criteria of UBO through ownership, or if the organization is operating in the United States. |
| Signatories | Officers or representatives who legally represent the organization towards Adyen and are authorised to enter a binding agreement with Adyen on behalf of their organization. | At least one. |
External official documents
If the internal person signing the ownership and control chart is not a qualified professional as described above, you must send official documents that support the submitted ownership and control information.
Some examples of official documents are: a business registry extract, shareholder register, articles of incorporation including shareholders.
The official document must:
- State the information about the UBOs behind the legal entity under review, including all intermediate entities involved in the ownership structure.
- Not be older than 6 months.
- Be external. If you have an external document that is older than 6 months, you can submit it if an internal person who is a qualified professional (as descried above) has signed it within the last 6 months.