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Payment accounting report

Use this report to match up fees to payment statuses and perform invoice reconciliation.

The Payment accounting report includes Payments lifecycle status changes, events, and modifications for all transactions. You can use this report to see the costs associated with different statuses and perform invoice reconciliation.

Generating and downloading: Get this report manually or automatically.

Time zone: The time zone setting of your account.

Multiple reports at once: Generate more than one Payment accounting report at a time in your Customer Area.

Availability: Available for company accounts and merchant accounts.

Interactive payment accounting report

If you process fewer than 100,000 transactions per month, you can select and manually generate the Interactive payment accounting report instead. For this report, you can select the date range and columns you want to include.

To make report generation faster, we are migrating to a new technology platform. You may have to update your data ingestion pipeline if you automatically ingest report data. To determine if you have to take action, check the migration overview.

Sample

Download a sample Payment accounting report for examples of the included data.

Based on your account and settings, a report you generate in your account can contain additional data or columns that are not included in the sample report.

Report structure

Entries

Under the header line, each line in the report is a separate entry.

Columns

Each column shows specific information about the entries. By default, the report includes standard columns. You can optionally add additional columns.

Standard columns

# Column Data type Description
1 Company Account Unicode Text (80-character) The name of your company account as registered in the Adyen payments platform.
2 Merchant Account Unicode Text (80-character) The name of the merchant account that was used to process the original payment request.
The report may contain line items for multiple merchant accounts.
3 Psp Reference Unicode Text (16-character) Adyen's 16-character unique reference associated with the transaction/the request. This value is globally unique; quote it when communicating with us about this request.
4 Merchant Reference Unicode Text (80-character) The reference that was specified in the payment request.
5 Payment Method Unicode Text (50-character) The payment method used for the transaction.
For example: visa, mc, amex.
6 Booking Date Date field + Time field The timestamp indicating when the event was entered into Adyen's accounting system. The format is YYYY-MM-DD HH:MM:SS.
For example: 2021-07-26 19:58:55.
TimeZone Alpha Text (4-character limit) The time zone of the Booking Date column.
This is the ISO code for your time zone setting. You can view the time zone setting for your company account in the Customer Area > Settings > Account settings.
7 Main Currency Alpha Text (3-character limit) The three-character ISO code for the currency of the main amount.
Main Amount Text field Numeric (16-Character limit) The amount recorded when the transaction reaches the Record Type. For example, the main amount of a Settled transaction is the amount after deducting payment processing fees.
8 Record Type Unicode Text (50-character) The accounting record type.
For a list of record types, see Record types.
9 Payment Currency Alpha Text (3-character limit) The three-character ISO code for the currency that was used to process the payment.
10 Received (PC) Fixed point number The amount (in Payment Currency) debited or credited on the Received accounting register.
11 Authorised (PC) Fixed point number The amount (in Payment Currency) debited or credited on the Authorised accounting register.
12 Captured (PC) Fixed point number The amount (in Payment Currency) debited or credited on the Captured accounting register.
13 Settlement Currency Alpha Text (3-character limit) The three-character ISO code for the currency that was used when settling the payment.
14 Payable (SC) Fixed point number The amount (in Settlement Currency) debited or credited on the Payable accounting register. This will be paid out to your bank account.
15 Commission (SC) Fixed point number The commission fee that was withheld by the acquirer (in Settlement Currency)
If the acquirer provides the transaction information at the interchange level, Adyen will split the commission into the Markup, Scheme Fees and Interchange registers instead.
16 Markup (SC) Fixed point number The fee charged by the acquiring bank (in Settlement Currency).
17 Scheme Fees (SC) Fixed point number The fee charged by, for example, Visa or Mastercard (in Settlement Currency).
18 Interchange (SC) Fixed point number The fee charged by the issuing bank (in Settlement Currency).
19 Processing Fee Currency Alpha Text (3-character limit) The three-character ISO code for the currency in which the processing (or gateway) fee is charged.
20 Processing Fee (FC) Fixed point number The amount (in Processing Fee Currency) charged on the Processing Fee accounting register.
21 User Name Unicode Text (80-character) The user (interactive or webservice user) who performed the action resulting in the accounting record. If the record was created by an automated internal process, the value will be system.
22 Payment Method Variant Unicode Text (50-character) The sub-brand of the payment method (if applicable).
For example: visaclassic, visadebit, mccorporate.
23 Modification Merchant Reference Unicode Text (80-character) The optional modification reference for modifications, if specified in the transaction.
24 Reserved3 - Reserved for future enhancements.
25 Reserved4 - Reserved for future enhancements.
26 Reserved5 - Reserved for future enhancements.
27 Reserved6 - Reserved for future enhancements.
28 Reserved7 - Reserved for future enhancements.
29 Reserved8 - Reserved for future enhancements.
30 Reserved9 - Reserved for future enhancements.
31 Reserved10 - Reserved for future enhancements.

Additional columns

You can configure report columns to add these to your report:

Column Data type Description
Booking Date (AMS) Date The timestamp indicating when the event was entered into Adyen's accounting system, in Amsterdam time (CET or CEST). Format: YYYY-MM-DD HH:MM:SS.
For example: 2012-07-26 19:58:55.
Creation Date Date The timestamp indicating when the payment was created on the Adyen payments platform. Format: YYYY-MM-DD HH:MM:SS.
For example: 2012-07-26 19:58:55.
Creation Date (AMS) Date The Creation Date in Amsterdam time (CET or CEST). Format: YYYY-MM-DD HH:MM:SS.
For example: 2012-07-26 19:58:55.
Payable Batch Numeric The sequence number of the payout batch.
Payout Date Date The timestamp indicating the payout date, when available. Format: YYYY-MM-DD HH:MM:SS.
For example: 2012-07-26 19:58:55.
Gratuity Amount Numeric The additional gratuity amount on the payment.
Surcharge Amount Numeric The surcharge amount on the payment.
DCC Markup (SC) Numeric The DCC markup (in Settlement Currency).
ICFS details String The detailed specification of each applicable interchange and scheme fee for the payment, if available.
Global Card Brand String The brand of the card used for the payment.
Issuer Country Alpha Text (2-character limit) The two-character ISO country code where the card was issued.
Shopper Country Alpha Text (2-character limit) The two-character ISO country code of the shopper, if available.
Card Number String Obfuscated card number showing the card BIN, an obfuscated section and the last four digits.
For example: 411111****1111
Funding Source String The card funding source.
Possible values:
  • CHARGE
  • CREDIT
  • DEBIT
  • DEFERRED_DEBIT
  • PREPAID
  • PREPAID_RELOADABLE
  • PREPAID_NONRELOADABLE
Acquirer String The name of the acquirer that processed the original payment. For example: Cielo, Redecard.
Acquirer Account String The acquirer account that was used for the transaction.
MID String The Merchant ID from the acquirer that was used to process the payment.
Acquirer Auth Code String The Acquirer Authorisation Code. Can be included and used to match Auth Code on the merchant gateway side with the Auth Code in this report.
Acquirer Reference String The acquirer's unique ID for the payment, if provided.
ARN String The Acquirer Reference Number, a unique number that tags a credit card transaction when it goes from your bank (The Acquiring Bank) through to the card scheme at the cardholder's bank (The Issuer).
Original Amount Numeric The amount of the transaction.
Installments (PC) Numeric The amount of the installment, in payment currency (PC).
Advanced (PC) Numeric The installment amount that was advanced. This is the gross amount of the advancement fee, in payment currency (PC).
Advancement Code String The code of the advancement. An advancement code can contain multiple advancement batches.
Advancement Batch String The code of the advancement batch.
Booking Type String Identifies the transaction/installment that was accelerated or represented.
Possible values:
FIRST: Installment first/original presentment.
ACCELL: Installment accelerated, for example in case of refunds.
REPRESENTMENT: Installment second presentment in case of dispute defended.
RETRY: In the scenario an installment presentment fails, a new one will be created with this booking type.
Advancement Fee % String The calculated fee for the advancement of an installment, in percentage.
Installments String Where installment transactions are applicable, this field will show the installment that this line item pertains to. For example, 6/9 to indicate that this is the 6th of 9 installments.
Unique Terminal ID C X30 Point-of-sale terminal identifier, for example P400Plus-123456789.
Metadata String The contents of the metadata object of the payment, in the form of key value pairs.
Merchant Order Reference String A reference that allows you to link multiple transactions to each other for reporting purposes. See merchantOrderReference.
Payment Requester Type String Contains the value autorescue if there was an auto rescue attempt for the payment.
Network Token Used String If true, a network token was used to authorise the payment.
Network Token Available String If true, a network token was available for use for the payment.
Store String The store identifier, as configured in point-of-sale.
Issuer Name String Name of the issuing bank, if available.
Risk Premium Boolean For payments where the Record Type is Received, the value of this field indicates if the payment triggered RevenueProtect checks (resulting in charges on your invoice).
Possible values:
true - A risk fee is charged.
false - A risk fee is not charged.
Record Type String Custom field that is a concatenation between Record Type and Booking Type.
Modification Psp Reference String In most instances, this is Adyen's unique 16 character code child reference that is associated with the modification request (capture, refund, chargebacks, etc). This will be returned to you via the direct soap response of the modification request and the notification server.
For Unmatched transactions, this field may be populated with a reference from the acquiring bank and the Data Type format may vary to match the format of the acquiring bank.
Split Payment Data String Split payment data for the payment, if applicable.
Exchange Rate Numeric The exchange rate for the payment.
Payment Account Reference String The Payment Account Reference is a unique identifier that links a network token with the underlying primary account number (PAN).
Tender Reference String The tender reference of the point-of-sale payment.
Shopper Reference String The shopper ID or reference that was specified in the original transaction.
Shopper Name String The name of the cardholder, as specified in the transaction, if available.

Configure report columns

If you want to add additional columns or change the order of columns in a report, you can do so in the Customer Area. If you have an automated system that uses the report's data, configuring the report columns can affect your automated system.

To configure report columns, you need to have one of the following user roles:

  • Merchant admin
  • Merchant report role
  • Merchant financial
  • Merchant POS Report role

To configure report columns:

  1. Log in to your Customer Area.
  2. Go to Settings > Report columns.
    This opens a page with all the reports that you can configure.
  3. Find the report that you want to configure and select Configure.
  4. Select checkboxes to indicate which columns you want to include in the report.
  5. Drag the columns into the order you want them to appear in.
  6. Select Save configuration.

Record types

Record Type Description

Authorised

Payment approved by the financial institution.

AuthorisedPending

Payment authorisation is pending acceptance from the issuer.

Cancelled

Transaction cancelled.

CaptureFailed

Capture of a payment failed. For more information, refer to Failed capture.

Chargeback

Payment reversed by the bank/scheme/consumer.

SecondChargeback

Unsuccessful defense of first chargeback.

ChargebackExternally

Payment booked as a chargeback with external acquirer.

ChargebackExternallyWithInfo

Payment booked as a chargeback with external acquirer.

ChargebackReversed

Chargeback defended successfully, or the shopper re-paid the funds.

ChargebackReversedExternallyWithInfo

Chargeback defended successfully, or the shopper re-paid the funds.

Error

Transaction error.

Expired

Payment not captured within time limits.

PaidOut

Payout successfully completed.

PaidOutExternally

Payout successfully completed with external acquirer.

PaidOutExternallyWithInfo

Payout successfully completed with external acquirer.

PaidOutReversed

Payout returned to Adyen's account as it could not be credited to the shopper.

PayoutAuthorised

Payout successfully authorised.

PayoutError

Payout that resulted in an error.

PayoutFailed

Payout request was returned by the acquirer.

Received

Registration of a validated payment attempt.

ReceivedPayout

Payout received by the Adyen payments platform.

RefundAuthorised

Refund successfully authorised.

Refunded

Payment successfully refunded.

RefundedBulk

Payment successfully refunded through Adyen Acquiring.


This journal type will be deprecated. For more information, see our FAQ.

RefundedExternally

Payment successfully refunded through an external acquirer.

RefundedExternallyWithInfo

Payment successfully refunded through an external acquirer.

RefundFailed

The refund failed. For more information, refer to Failed refund.

RefundedInInstallments

Payment has been fully refunded in installments.

RefundedInstallment

Payment installment has been refunded.

RefundedReversed

Refund returned to Adyen's account as it could not be credited to the shopper.

RefundNotProcessed

Refund has not been settled because the acquirer has not process the refund 30 days after initiation; however, the customer has received the funds. If the refund is processed after 30 days, you will see an additional Refunded record.

Refused

Payment was refused, either by the acquirer or by the Adyen fraud tool.

RefusedPayout

Payout was refused, either by the Adyen fraud tool or by the acquirer.

Retried

Payment request was retried.

SentForPayout

Payment sent for payout by the acquirer.

SentForRefund

Payment sent for refund by the acquirer.

SentForSettle

Request to transfer the payment sent to the financial institution.

Settled

Payment has been settled, and the funds have been received by Adyen.

SettledBulk

Payment has been settled through Adyen Acquiring.


This journal type will be deprecated. For more information, see our FAQ.

SettledExternally

Payment has been settled with an external acquirer.

SettledExternallyWithInfo

Payment has been settled with an external acquirer.

SettledInInstallments

Payment has been fully captured in installments.

SettledInstallmentSuspendInstallment

Payment installment has been settled.

SettledReversed

Payment has not been settled because Adyen has not received the funds 30 days after capture. If Adyen receives the funds more than 30 days after capture, then you will see a Settled record.

SuspendInstallment

The installment will no longer be sent to the scheme due to a dispute in the transaction.

AdvancedInstallment

The installment was advanced.

AdvancedInstallmentCancelled

The advancement of the installment was cancelled.

OpenInstallment

An installment is still open. There are 4 possible states of an OpenInstallment:
  • Initial: A transaction was captured.

  • Representment: You successfully defended a dispute, and we have resumed suspended installments.

  • Retry: A capture failed, and is being retried.

  • Acceleration: The shopper requested a refund, but the amount in the refund request is greater than the amount received, so future installments are accelerated and the installment is closed. See CloseInstallment.

CloseInstallment

The installment will no longer be sent to the scheme and the OpenInstallment is closed.

See also