Default icon

Requirements for document uploads

Check the size, file format, and information required when uploading documents.

Adyen tries to verify your users based on the information that you provide. However, in some cases, the automatic verification might fail. This could be due to incorrect data or the data can't be verified. In these cases, Adyen may ask your user to provide additional documents, such as a passport or a bank statement.

Document types for legal entities or bank accounts

The following are the types of documents that Adyen may require from your user. When uploading documents, make sure that the document meets the specific requirements for individuals, organizations, sole proprietorships, or bank accounts.

Bank account

Bank statement

Bank statement

If the automatic verification of a bank account fails, Adyen may ask for a proof of bank account. When uploading this document, set the type to bankStatement in your POST /documents request.

The proof of bank account can be any of the following:

  • Bank statements
  • Deposit tickets or deposit forms
  • Screenshots of their online banking environment
  • Official letters issued by a bank
  • Cheques

Country specific documents:

  • Relevé d'Identité Bancaire (RIB): bank document in France
  • TAMIEYTHPIO: bank document in Greece
  • Singaporian bank passbooks: bank document in Singapore

Do not upload photos of bank-issued cards, such as credit or debit cards. These contain sensitive information.

Requirements for all documents

The document must show:

  • The account holder name. This must match your legal entity name.
  • The account number or IBAN needs to be visible.
  • The date of issuance needs to be visible and needs to be dated less than 12 months ago. This requirement applies to all types of documents except for RIBs, cheques, online banking environment or TAMIEYTHPIO.

    Some RIBs and online banking environments contain a date of issuance. The date of issuance for these must also be less than 12 months ago.

  • The country where the bank account is located. For EU bank statements, Adyen infers the country from the IBAN.
  • An indicator that the document was issued by a bank, such as the bank name, a bank logo or a bank-specific font.
  • If the bank account is issued under the trading (doing business as) name, it may be necessary to provide a supporting document in order to establish a connection between the legal entity and the trading name.

    We do not accept:

    • Photos of bank-issued cards, such as credit or debit cards.
    • Edited or personalized documents.
    • Documents issued more than 12 months ago.
    • Documents where required data points are missing.
    • Documents with cut-off, blurry, or low-quality images.
    • Documents issued by third party software platforms or programs.

    Requirements for specific document types

    Direct deposit tickets and forms:

    • Must contain a bank logo or bank letterhead.
    • Can only be accepted with a stamp or signature from the bank.

    Cheques:

    • The name of the account holder, account number, and name of the financial institution or logo need to be printed (not handwritten).
    • Security features need to be visible for cheques in US and CA.
    • The account number and routing number need to be fully visible.
    • We can only accept scans or direct photos of cheques.
    • We can only accept electronic cheques issued by banks in CA.
    • We cannot accept any cheques issued by banks in AU.

    Letters from bank or bank account agreements:

    • Must contain a bank logo or a bank letterhead.
    • All letters must have a stamp or signature from the bank.

    The uploaded document must meet the following file format and size requirements:

    • Formats: JPEG, JPG, PNG, or PDF (maximum 1 file)
    • Size for PDFs: minimum 1 KB, maximum 4 MB
    • Size for other formats: minimum 100 KB, maximum 4 MB

    Visual examples of the bank statements described in this section

    Constitutional document

    Adyen tries to automatically verify the sole proprietorship. In case automatic verification fails, Adyen may ask for a constitutional document. When uploading this document, set the type to constitutionalDocument in your POST /documents request.

    The constitutional document must be:

    • Issued within the last 12 months, or it must contain a signature and a state of affairs with a date not older than 12 months.

    • The following are examples of documents accepted for sole proprietorships:

      • Doing business as (DBA) filing (also known as articles of incorporation, Fictitious- or Trading name filing)
      • Tax filing.

    Below are examples of accepted constitutional documents in particular countries.

    Country Document type Example
    France Business registration Extract from KBIS or situation au répertoire sirene
    United States DBA filing Articles of incorporation
    Tax filing Form W-9 or Schedule SE(Form 1040)
    Employer identification number (EIN) verification letter Also known as a CP 575 or 147c letter

    The uploaded document must meet the following file format and size requirements:

    • Formats: JPEG, JPG, PNG, or PDF (maximum 1 file)
    • Size for PDFs: minimum 1 KB, maximum 4 MB
    • Size for other formats: minimum 100 KB, maximum 4 MB

    Photo IDs

    If the automatic verification for an individual's identification number fails, Adyen may ask for a photo ID. The name in the photo ID must match the name sent to Adyen during onboarding.

    If the names are different—for example, your user provided their married name to register but their passport has their maiden name—the photo ID check will fail.

    The following are the accepted photo ID documents, along with the type that you must set in your POST /documents request.

    Photo ID type Notes
    Passport passport Must be the data page (picture, MRZ, and details)
    Identity card identityCard Must be a government-issued identity card. Front and back, each side in its own file.
    Driver's license driversLicense Front and back, each side in its own file.

    The photo ID must:

    • Be non-expired.
    • Have the machine-readable zone visible (if available).
    • Be a physical photo ID document, not digital.

    The uploaded document must:

    • Have separate files for front and back of the ID document (only when providing an ID card or driver's license).
    • Be a full color, cropped, and straightened image.
    • Be a photo or a scan of the physical photo ID document. We do not accept a screenshot of a photo, a photo pasted on another document, a photo of a screen, or a photo of a printout.

    We do not accept:

    • Screenshots of ID documents. Instead, provide a photo or PDF of the document.

    The uploaded document can be a maximum of 15 pages.

    The uploaded document must meet the following file format and size requirements:

    • Formats: JPEG, JPG, PNG, or PDF (maximum 1 file)
    • Size for PDFs: minimum 1 KB, maximum 4 MB
    • Size for other formats: minimum 100 KB, maximum 4 MB

    Visual examples of the photo IDs described in this section

    Proof of address

    Adyen uses the data to automatically verify your user's address. In case automatic verification fails, Adyen may ask for a proof of address. When uploading this document, set the type to proofOfAddress in your POST /documents request.

    The proof of address must be:

    • Issued by a reliable, independent source such as the local commercial register of the country where the business is registered in.
    • Issued within the last 12 months, or it must contain a signature and a state of affairs with a date not older than 12 months.

    The uploaded document must meet the following file format and size requirements:

    • Formats: JPEG, JPG, PNG, or PDF (maximum 1 file)
    • Size for PDFs: minimum 1 KB, maximum 4 MB
    • Size for other formats: minimum 100 KB, maximum 4 MB

    Proof of individual tax ID

    If the automatic verification for an individual's tax ID fails, Adyen may ask the individual to upload a tax identification document. Set the type to proofOfIndividualTaxId in your POST /documents request.

    Country Tax Document requirements
    Belgium (BE) Official document containing Numéro National and name of individual.
    France (FR) Official document containing Simplification des Procédures d'Imposition / numéro fiscal de référence / numero SPI and the name of individual. The number can be found on the pre-printed income tax declaration form or on income tax/property tax notices.
    Germany (DE) Official document containing Persönliche Identifikatiosnummer (IdNr) and name of individual.
    Netherlands (NL) Official document containing Burgerservicenummer (BSN) and name of individual.
    Spain (ES) Official document containing Documento Nacional de Identidad (DNI) or Foreign Card Number (NIE), and name of individual.
    United Kingdom (GB) Official document containing Unique Taxpayer Reference (UTR) number or National Insurance Number (NINO), and name of individual.
    United States (US) Official document containing Social Security Number (SSN), Employer Identification Number (EIN), or Individual Taxpayer Identification Number (ITIN), and name of individual.

    Proof of industry

    If the automatic verification of an industry fails, Adyen may ask for a proof of industry. When uploading this document, set the type to proofOfIndustry in your POST /documents request.

    A proof of industry can be a VAT document, a proof of tax information, or a registration document that includes a local or a global industry code. For example, SBI in the Netherlands, NACE in the European Union, or SIC in the United Kingdom.

    For the document requirements, see:

    Proof of national ID number

    If the automatic verification of a national ID number fails, Adyen may ask for a proof of the national ID number. When uploading this document, set the type to proofOfNationalIdNumber in your POST /documents request.

    The proof of national ID number must:

    • Have the name of the individual.
    • Have the national ID number.
    • Be issued by a reliable, independent source such as a government agency, public authority, or judicial authority.

    The uploaded document must meet the following file format and size requirements:

    • Formats: JPEG, JPG, PNG, or PDF (maximum 1 file)
    • Size for PDFs: minimum 1 KB, maximum 4 MB
    • Size for other formats: minimum 100 KB, maximum 4 MB

    Proof of organization tax information

    In case automatic verification for tax ID fails, Adyen may ask for a proof of tax information. When uploading this document, set the type to proofOfOrganizationTaxInfo in your POST /documents request.

    The proof of tax information must:

    • Have the organization name.
    • Have the tax ID number.
    • Be issued by a reliable, independent source such as the local tax authority of the country where the business is registered in.
    • Issued within the last 12 months, or it must contain a signature and a state of affairs with a date not older than 12 months.

    The uploaded document must meet the following file format and size requirements:

    • Formats: JPEG, JPG, PNG, or PDF (maximum 1 file)
    • Size for PDFs: minimum 1 KB, maximum 4 MB
    • Size for other formats: minimum 100 KB, maximum 4 MB

    Proof of ownership

    If the automatic verification of an ultimate beneficial owner (UBO) through ownership fails, Adyen may ask for proof of ownership. When uploading this document, set the type to proofOfOwnership in your POST /documents request.

    To verify this information, Adyen requires a visual diagram of the ownership and control structure of the legal entity or entities associated with your company, and states the ultimate beneficial owners (UBOs).

    The ownership and control chart must include:

    • The full ownership and control structure of all legal entities and UBOs under review, including all intermediate companies.
    • The official legal entity name, legal structure, and registered country for every entity on the chart.
    • The ownership and control relationship between the entities, including ownership percentages.
    • Indication of how the criteria for identifying UBOs are fulfilled, for example an individual owning 25% of the total shares of a company.
    • A signature confirming the content of the organizational chart, the name and job title of the signing person, and the date of the signature (not older than 6 months from the current date).

    If the person signing the organizational chart is one of the following, you don't need to send any additional documents:

    • An internal person who is a qualified professional such as a lawyer, accountant or auditor, and whose qualification can be verified through the official website of their professional body. The professional body must be located in the registered country of the organization or in the same country as another entity in the ownership and control chart.
    • An external person or a professional body, certified by a consultancy firm, notary, lawyer, auditor, or other comparable official legal service provider from the registered country of the legal entity or entities under review.

    External official documents
    If the internal person signing the ownership and control chart does not meet the above criteria, you must send official documents that support the submitted ownership and control information. Examples of official documents include:

    • Securities register
    • Shareholder register
    • Ultimate Beneficial Owner register
    • Articles of incorporation
    • Annual reports
    • Annual returns
    • Certificate of Corporate Status
    • Shareholder Agreements
    • Assignment Agreements
    • Partnership Agreements
    • Board of directors' meeting records of decisions
    • Registration document
    • Certificate of incumbency

    The official document must:

    • State the information about the UBOs associated with the legal entity under review, including all intermediate entities involved in the ownership structure
    • Not be older than 6 months from the current date
    • Be an external document

    The uploaded document must meet the following file format and size requirements:

    • Formats: JPEG, JPG, PNG, or PDF (maximum 1 file)
    • Size for PDFs: minimum 1 KB, maximum 4 MB
    • Size for other formats: minimum 100 KB, maximum 4 MB

    Proof of residential address

    If the automatic verification of a residential address fails, Adyen may ask for a proof of the residential address. When uploading this document, set the type to proofOfResidency in your POST /documents request.

    The following sources can be used as proof of residence documentation. These documents must not be older than the period specified below.

    Cannot be older than... Type of document
    3 months
    • Bank statement
    • Utility Bill (gas, water, electric, cable TV (no satellite TV companies), internet (landline))
    • Taxation Document
    • Extract from Municipal Personal Records Database
    • Salary slip (containing the company letterhead)
    • Contract of Employment (containing the company letterhead)
    • Government-issued correspondence
      (receipt of benefits such as pension, unemployment benefits, housing benefits, or healthcare)
    12 months
    • Mortgage statement
    • Certificate of voter registration

    The proof of residency must:

    • Have the name of the individual.
    • Have the full residence address, residence country and residence state (when applicable).

    The uploaded document must meet the following file format and size requirements:

    • Formats: JPEG, JPG, PNG, or PDF (maximum 1 file)
    • File size: minimum 1 KB, maximum 4 MB

    Proof of signatory

    Only applicable when creating business accounts.

    If the automatic verification of your user's proof of signatory fails, Adyen may ask the user to upload supporting documentation as proof of the signatory's authority. When uploading a proof of signatory document, set the type to proofOfSignatory in your POST /documents request.

    Adyen accepts the following documents to prove the signatory’s authority:

    • trade registry document
    • internal company document

    Trade registry document
    If you are supplying a local trade registry extract, the document must contain the following:

    • The name of the person acting as the authorized signatory
    • The name of the company the authorized signatory represents
    • A date of issuance not older than 12 months, or the document has been signed and dated by a legal representative within the past 12 months

    Trade registry documents have different names within each country where Adyen offers business accounts, listed in the following table:

    Country Document name
    France (FR) Extrait K-Bis
    United Kingdom (UK) Confirmation Statement
    Germany (DE) Handelsregisterauszug
    Handelsregisterausdruck
    Netherlands (NL) Uittreksel Handelsregister

    Internal company document
    If you are supplying an internal company document as proof of signatory, the document must contain the following:

    • State of affairs confirming that the authorized signatory has authority to sign of behalf of the company
    • The name of the person acting as the authorized signatory
    • The name of the company the authorized signatory represents
    • A date of issuance not older than 12 months
    • The document has been signed and dated by a legal representative within the past 12 months
    • The name, job title, and signature of the signing person

    Accepted internal company documents:
    Board of Directors meeting minutes (FR, UK, DE, NL).

    The uploaded document must meet the following file format and size requirements:

    • Formats: JPEG, JPG, PNG, or PDF (maximum 1 file)
    • Size for PDFs: minimum 1 KB, maximum 4 MB
    • Size for other formats: minimum 100 KB, maximum 4 MB

    Proof of source of funds

    Only applicable when creating business accounts and card issuing.

    If the automatic verification of your user's source of funds fails, Adyen may ask for proof of their source of funds. This information must identify the main source of the funds or assets that are deposited to an Adyen business account or used to fund an Adyen-issued card.

    To submit the data, set the type to proofOfFundingOrWealthSource in your POST /documents request.

    Source of funds type Description Supporting Documents
    Business (profits generated from commercial activities) A description of the industry and business model of the business A copy of (audited) latest accounts
    A copy of annual statements
    A letter from a regulated accountant giving details of company profits over the last 2 years

    The uploaded document must meet the following file format and size requirements:

    • Formats: JPEG, JPG, PNG, or PDF (maximum 1 file)
    • Size for PDFs: minimum 1 KB, maximum 4 MB
    • Size for other formats: minimum 100 KB, maximum 4 MB

    Proof of source of wealth

    Only applicable when creating business accounts and card issuing.

    Adyen may contact you for proof of your user's source of wealth. This information must show the total amount of wealth and the main sources of that wealth, with a particular emphasis on the sources that generated the majority of the wealth.

    To submit the data, set the type to proofOfFundingOrWealthSource in your POST /documents request.

    Source of wealth type Description Supporting Documents
    Business (profits generated from commercial activities) a description of the industry and business model of the business a copy of (audited) latest accounts
    a copy of annual statements
    a letter from a regulated accountant giving details of company profits over the last 2 years
    (Savings from) Employment (salary, wages, bonuses, pension, etc.) your role the pay slips (last three months)
    your annual salary (most recent year) the salary section of your contract
    your employer's name confirmation from employer of total income
    your employer's address bank statements that clearly show receipt of the most recent 3 months’ regular salary payments from the stated employer
    the nature of employer's business a tax document (most recent)
    the dates you were employed ibid.
    Donations/Gifts the date of the donation/gift Letter from donor confirming details of gift and acknowledging the source of the donated funds
    the date you received the money Based on the SOW specified, the donor might need to provide supporting documentation as per the provisions of this table
    the amount you received ibid.
    the ground (reason) for the donation ibid.
    the name, date of birth (if natural person) and address of originator (benefactor) ibid.
    the relationship between you and the funder (benefactor) ibid.
    the source of donated funds ibid.
    Inheritance the date you received the money a grant of probate (with a copy of the will) which must include the value of the estate
    the amount you received a tax document
    the name, date of birth and address of the originator (benefactor) a bank statement showing you received the money
    the relationship between you and the funder (benefactor) a solicitor’s letter
    Rental Income (for example property rentals) the amount you receive (yearly) proof of property ownership
    the address of the property a tax document
    the rental agreement
    Capital market income (for example capital gains, or dividend payments) the amount you receive (yearly) a tax document
    a description of the capital held an investment holdings/savings certificate, contract note or statement
    the time of investment held (in months) a confirmation from the relevant investment company (company letterhead)
    a (signed) letter detailing funds from a regulated accountant
    Royalty Income (for example patents, copyrighted works, natural resources) the amount you receive (yearly) a tax document
    a description of the royalties held ibid.
    the time of royalties held (in months) ibid.
    Crypto currency income (for example, trading, standing profits, mining) the amount you receive (yearly) a tax document
    a description of the type of crypto held a standardized statement from digital asset exchange
    the exchange on/from which the amount is received a proof of balance at crypto exchange(s)
    the total time that the crypto has been held (in months) a signed message on crypto wallet
    Asset sale (for example real estate, vehicles or other assets) the date of the sale the sale contract signed (countersigned)
    the date you receive the money a (signed) letter from a solicitor, auditor or regulated accountant
    the amount you received a bank statement showing the received amount
    the type of asset (real estate, vehicle, company, etc) a title deed
    the time of asset held (in months) a tax document
    the address (if real estate) ibid.
    Loans the date of the loan the loan agreement
    the date you received the money a recent loan statement
    the amount you received ibid.
    the name, date of birth (if natural person) and address of the lender ibid.
    the purpose of the loan ibid.
    the duration of the loan ibid.
    Lottery/Betting/Casino winnings the date you received the winnings a tax document
    the amount you received a bank statement showing you received the money
    the name, address and website (if online) of the originator (lottery/casino) a proof of winnings from lottery/casino (company letterhead)
    Other the date you received the money a (signed) letter from a solicitor, auditor or accountant
    the amount you received a written confirmation from the payer
    the name, date of birth (if natural person) and address of the originator a bank statement showing you received the money
    the ground (reason) for receiving the money ibid.

    The examples of supporting documents listed above are illustrative. A document is acceptable if it provides the information listed in the description for the source of wealth type. Reach out to your Adyen contact to confirm other types of documents that can be used for verification.

    The uploaded document must meet the following file format and size requirements:

    • Formats: JPEG, JPG, PNG, or PDF (maximum 1 file)
    • Size for PDFs: minimum 1 KB, maximum 4 MB
    • Size for other formats: minimum 100 KB, maximum 4 MB

    Registration document

    Adyen uses the name and registration number to automatically verify your user. In case automatic verification fails, Adyen may ask for a registration document. When uploading this document, set the type to registrationDocument in your POST /documents request.

    The registration document must be:

    • Issued by a reliable, independent source such as the local commercial register of the country where the business is registered in.
    • Be issued within the last 12 months, or it must contain a signature and a state of affairs with a date not older than 12 months.

    Check the local terms for registration numbers in different countries and the format requirements.

    The uploaded document must meet the following file format and size requirements:

    • Formats: JPEG, JPG, PNG, or PDF (maximum 1 file)
    • Size for PDFs: minimum 1 KB, maximum 4 MB
    • Size for other formats: minimum 100 KB, maximum 4 MB

    VAT document

    In case automatic verification for VAT number fails, Adyen may ask for a VAT document. When uploading this document, set the type to vatDocument in your POST /documents request.

    The VAT document must:

    • Have the organization name.
    • Have the tax ID number.
    • Be issued by a reliable, independent source such as the local tax authority of the country where the business is registered in.

    The uploaded document must meet the following file format and size requirements:

    • Formats: JPEG, JPG, PNG, or PDF (maximum 1 file)
    • Size for PDFs: minimum 1 KB, maximum 4 MB
    • Size for other formats: minimum 100 KB, maximum 4 MB